Spot bid fair

image of two people workingUNT System will again participate in Senator Royce West’s annual Spot Bid Fair.
This event gives Texas-based vendors a chance to bid on procurement opportunities from state agencies such as our university.
 
UNT System HUB department will invite Historically Underutilized Businesses (HUBs) to bid on items and services needed here at UNT.
 
Their office is asking that departments at UNT in need of bids for goods or services fill out this template  so that they can connect your needs to the appropriate HUBs. Completed forms should be mailed to hub@untsystem.edu by April 29.
 
The HUB team will then attend the May 2-3, 2022 event and receive bids on the spot from HUB vendors.
 
A few things to remember:
  1. A HUB is a business primarily owned by either a woman or minority and or a disabled veteran and operates in Texas.
  2. We must intend to award these contracts/purchase orders within 6 months.  In some cases we can use them up to 12 months later.
  3. Formal solicitation limits are relaxed, and having a vendor on an approved GPO adds further solicitation validation.
  4. We can award a contract/purchase order to a vendor already doing business with UNT.
  5. Sending a bid opportunity DOES NOT commit the department to make the purchase.
  6. Recent history has shown that there are “easy” opportunities available to UNT System.  There are items that we know we will purchase regardless of the fiscal environment (toilet paper and hand soap?).
  7. IT products such as computer systems and peripherals and MRO products, janitorial supplies, among other categories are “easy” opportunities that we know we routinely purchase.